January 4, 2012 DRAFT

The monthly meeting of the Village of Dresden Board of Trustees was held in the Village Meeting Room at 7:30 p.m. The following were present:

Mayor Joe Gibson

Trustee Tom McGuigan

Trustee Dan Egburtson

Clerk-Treasurer Terry Dilts

Zoning/Code Enforcement Brian Quackenbush

Fire Chief Warren Zimmerman

DPW Superintendent Brian Ellis

Absent:

Also Present: David Austin from Dundee Observer and 5 village residents

Mayor Gibson called the meeting to order at 7:27 p.m.

Trustee McGuigan made a motion to approve the prior month minutes and the minutes from the special meeting held last month, seconded by Trustee Egburtson. Passed.

Fire Chief Zimmerman presented the following information:

1. No report on calls.

2. E25 is back in service and the old pump in on the floor in the firehouse if the board is interested in see it.

3. There have been a few calls about CO detectors going off and the results were dead batteries. Is this something that can be referred to the Zoning/Code Officer? Zoning/Code Officer said this is something he possible could follow up on as all homes are required to have one. Mayor Gibson asked a question about placement of the detector. They can be placed almost anywhere, but Trustee McGuigan suggested they not be put were there is dead air space.

DPW Superintendent Ellis resented the following report:

Streets

Street lights that needed to be repaired have been fixed.
DPW have been cleaning, painting and organizing the DPW office and shop.
The locks on Village building and firehouse need to be changed. There are too many people with keys that should not have them. Slag locks are used. The fire department is looking into changing there set up also and will coordinate with the village. Hatter Reynolds will look into card systems.

Water

1. Water tank was cleaned and inspected.

2. A generator for water tank building 13KW 200AMP service costs $3,499.00. When the power goes out the Chlorination system does not work. Trustee McGuigan said the Village should look into a portable one. DPW has one already. Mayor Gibson said this should be checked into further. Trustee Egburtson asked how long the Village Chlorination system could be down. Superintendent Ellis said it should not be down at all. This will be looked into further and possible be budgeted for in next years budget.

3. DPW will be doing repairs to the valve room at the water tank building. They will be changing out bolts and painting.

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4. DPW needs to order water service curb stop repair covers and water meter registers, cost is $332.48. Mayor Gibson asked the Board if they would approve the purchase. Trustee Egburtson made a motion to approve the purchase at the cost of $332.48, seconded by Trustee McGuigan. Passed

Zoning/Code Enforcement Officer Quackenbush presented a written report:

1. Three building permits issued.

2. Three certificates of compliance issued.

3. No rental inspections done this month but the process will be started again for 2012.

4. There are three fire inspections that need to be followed up on.

5. The dumpster at a property on Charles Street has been removed.

6. Attended a meeting of Yates County Code Officials.

7. Enrolled for training at RIT in March put on by the Finger Lakes Building Officials Association. The course is four days in a row. The State is looking into cutting the training requirement back at this time 24 hours of training is required. Only 6 hours can be done online.

Mayor Gibson discussed the budget information that needs to be collected or decided. Item one is for the Board to determine if the employees will get a raise and if so what percentage. An executive session will be called to discuss this. The second item is to determine if a change in health insurance will take place and what the village will cover verses the employees. The last three years the village employees covered the increases in health insurance. The last item will be the fire department budget. This is in the hands of the Village Attorney. The Village has trimmed the budget back as much as they could. At this time there is no signed contract with the town and this brings up a lot of concerns. Fire Chief Zimmerman asked what the outcome would be if they have to go back to the $90,000, the Village Board would have to scale back somehow. Trustee McGuigan asked if there will be a meeting between the Town and the Village, this is on hold waiting a response from the Village Attorney. Hatter Reynolds asked what the potential liability because the fire department will be servicing the town without a contract. Fire Chief Zimmerman asked if the fire department is obligated to respond to a fire call. Hatter Reynolds asked if a date should be set to discontinue service to the Town, the contract ended 12/31/11.

The tree committee had nothing to report.

The zoning committee submitted status report (see attached). Hatter Reynolds said he has the current code on the computer and they are inserting the needed information which will later be put on a web site which he created for the Village. The site is dresdenny.com and is an unofficial site.

No report in public access.

No changes to the list on the calendar for this month.

Mayor Gibson asked if anyone was interested in a position on the Village Planning Board there is one opening or representing Dresden on the Yates County Planning Board.

Mayor Gibson discussed the up coming elections. One trustee position is open but no one has picked up a petition. The Village needs two election inspectors. Darlene Conley asked about certification of the inspectors and this will be checked into at the County. The printing of the ballots was discussed, there was a lot left from last year so village will cut back the number printed. The printing will be done by the same company that does the counties.

Clerk-Treasurer Dilts presented the financials. Mayor Gibson asked about the feasibility of getting water from a different supplier.

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Clerk-Treasurer Dilts presented the bills for approval:

General $30,769.67 Numbers 1.11.1.1 to 1.11.1.26

Water $5,303.75 Numbers 2.11.1.1 to 2.11.1.19

Trustee McGuigan made a motion to approve bills for payment, seconded by Trustee Egburtson. Passed

Mayor Gibson talked about the loan/grant for the Ford 2000 a meeting is scheduled for this month.

Mayor Gibson then opened the meeting to the public.

Hatter Reynolds asked about the water rate with Penn Yan, can this be changed. The village is responsible for 6% of the water the plant produces but only uses about 4%. The question was asked if the Village could cancel the contract with Penn Yan and go with someone else.

Hatter Reynolds said he has archiving software available to have someone scan documents and put them on a CD. Clerk-Treasurer Dilts asked if the Historian could do it as the documents are at the Ingersol House and she has a key.

Darlene Conley asked about the property tax cap item. Mayor Gibson discussed.

With no other business to discuss, Trustee McGuigan made a motion to adjourn, seconded by Trustee Egburtson, meeting adjourned at 8:05 p.m.

Respectfully Submitted,

Terry Dilts

Village Clerk

page last updated on: January 30, 2012